QUESTIONS ABOUT THE FINAL RFP
Responses to questions and comments received on the Fianl RFP are posted below. Additional questions and responses will be
posted as received.
September 23, 2008
Q: With all that is happening in the financial markets lately, is it still MBA (LTC)'s intent to proceed with the RFP and published
schedule?
A: LTC has published its Request for Proposal (“RFP”) despite the significant turmoil in the market. Fraud remains a significant
problem in the industry. Its prevention must be part of the effort to reform the mortgage finance system. LTC and the Working
Group members hope to receive many responses to the RFP.
Q: Section 5.3 proposal Format references the proposal abstract as Volume 1. Table 5-1 references the abstract as its own document.
Should we treat it as its own document and provide 5 separately bound sections (abstract + 4 volumes) or should it be combined
with volume 1 and we can combine the page limits shown in table 5-1.
A: The abstract should be at the front of Volume 1 (combined with Volume 1) and the 4 page limitation on the abstract is in
addition to the 8 page limitation to the Management Volume (Volume 1).
Q: Section 4.1.1 lists a series of bulleted items that must be responded to as part of task 1 (volume 1). Section 5.4.2 Volume
1 Management Proposal describes what volume 1 should contain and then adds a series of items (denoted a. – d.). Should all
of the 4.1.1 items AND the 5.4.2 items be answered and referenced in volume 1?
A: Section 4.1.1 describes the contents of the PMP. That is a contract deliverable following contract award and not expected
to be addressed in detail in the proposal. However, the proposer should describe, within their proposal, how they intend
to address the contents of Section 4.1.1 PMP requirement.
September 26, 2008
Q: In Appendix A of the RFP, requirement # 208 refers to section 3.2.2, there does not appear to be a section 3.2.2 in the RFP,
could you please supply the correct reference section?
A: The correct reference should be 3.3.3 Phase II Functional Requirements.
September 30, 2008
Q: We are intending to respond to the RFP with a proposal to utilize one of our existing products. In regards to Volumes 2
& 3; would the LTC prefer us to respond as to how our product meets the requirements as defined in Appendix A of the RFP or
to focus on how we would approach the tasks in the SOW (with a focus on product configuration as opposed to system development)?
A: Respondents should describe how their product meets the requirements defined in Appendix A, any gaps where their product
does not currently meet the requirements, effort to resolve any requirements gaps, and the benefit to NewCo of utilizing their
existing product (minimal system development effort, schedule benefits, etc…).
Q: How does the LTC envision subscribers utilizing the Notification Alert process? Do they see subscribers receiving an NA
and a) Being able to decline the Loan associated with that NA with no further investigation or b) use the NA to prompt/guide
an investigation but make an informed decision to accept/decline based on the results of the investigation (not based on the
NA itself)?
A: Subscribers are responsible for performing their own risk analysis and due diligence on each loan. The FPD will not provide
any guidance, policies or procedures or assume any responsibility for the actions of a Subscribers base on Notification Alerts.
Q: In addition, does the LTC envision subscribers taking adverse action or changing the terms of the loan (after the loan has
been booked) based on an alert received?
A: Subscribers are responsible for performing their own risk analysis and due diligence on each loan. The FPD will not provide
any guidance, policies or procedures or assume any responsibility for the actions of a Subscribers base on Notification Alerts.
October 27, 2008
Q:Regarding 4.3.8 Subscriber Tracking, Billing, and Receiving: We are a bit unclear on the extent of the billing capability
required by NewCo. Does NewCo require the vendor to provide NewCo with billing and subscriber information so that NewCo can
generate bills and manage payment processing or does Newco desire to completely outsource the billing and receivables management
function to the vendor so that the vendor is responsible generating the bills, receiving and processing payments, dealing
directly with subscribers on payment issues, and related accounting functions?
A: The answer depends on the cost model. There are three options. The first is that the Vendor bills NEWCO and NEWCO bills subscribers
(based on individual subscriber usage and Section 4.3.3 which states “NewCo will execute agreements with each organizational
Subscriber. These agreements will set forth the terms and conditions for Subscriber usage of the FPD, associated fees and any additional Subscriber specific requirements.”
The second is a flat yearly fee that each subscriber will pay to NEWCO (or the Vendor) regardless of usage, in which case
4.3.8 would still apply.
The third is that the Vendor will bill the subscribers directly (either flat fee or based on subscriber usage). Again 4.3.8
still applies.
The key here is that the answer will be based on contractual requirements. Billing and payment will be mutually agreed upon
at contract negotiation.
Bidders are always welcome to propose their preference in regard to billing and payment methods and the advantages to NEWCO
based on their preference but the final determination will occur during contract negotiation.
Section 4.3.8:The Vendor shall track Subscriber usage and provide applicable billing based on contractual requirements. The Vendor shall provide summary usage by Subscriber organization and financial reports (M005) in a format and content agreeable
to both the Vendor and NewCo.
System Requirements #533:The system shall provide comprehensive tools for monitoring and control. At the minimum the system
generates operational statistics, usage reporting, customizable management reporting, and facilitates remote platform management.
October 29, 2008
Q:The RFP does not speak to the allowance of an appendix other than in Volume 1 (Resource Management). May we include an appendix
with tables/charts for any of the other sections?
A:The page limit is all inclusive of all writing narratives, tables and charts. All responses need to fit within the required
page limit(s).
October 30, 2008 Q: It is mentioned as a part of 5.4.2 Volume I Management Proposal that this volume should include “proof of ability to obtain
insurance”. Are you expecting a current company certificate of insurance, and if so does that count in the page count.
A:Respondents are not required to provide the actual certificate of insurance and may simply reference their insurance certificate
number and company. Such information is more suited during contract negotiation.
This Volume shall contain all pertinent information relating to the Bidder’s organization, personnel, and management approach
that would substantiate its qualifications and capabilities to perform the services required by the Statement of Work. It
should include proof of ability to obtain insurance and Situs of incorporation.”
Q:In Section 5.3 Proposal Format, it states that all text must be in 12 point (10 point in graphics). Does that refer to headers as well or just the "body text" with the headers in larger font sizes? Also, what is the position on the use of bold text for section headers? Allowed or not?
A:Headers sections may use bold and fonts sizes greater than 12, but not excessive.
Q:In Section 5.1 Proposal Delivery, it requests 5 printed copies of the proposal in addition to an original printed copy. In the FAQ section, the second question asked on September 23, 2008 asks about combining the Abstract with Volume I. The answer to that question has made us wonder if we are to bind each of the four sections separately and then provide an
original and five copies of each of the four volumes? Or, should all of the information be bound in one document (with different volume sections) which is to be provided along
with 5 bound copies?
A:Please bind each of the four sections separately and then provide an original and five copies of each of the four volumes.
Q:In Section 5.4.5 Volume IV Cost it asks for “RFP reference” as part of the first page. What is that referring to?
A:Please provide a list of contacts and companies that can be used as references for your organization.
October 30, 2008
Q: Does the 11/6/08, 4:30 eastern deadline apply only to the electronic submission or does it also apply to the hard copies?
A: The 11/6/08, 4:30 eastern deadline applies to both the electronic submission and the hard copies.
November 19, 2008
Q: What is the amount of time each presenter will have for the oral presentation?
A: The specific time allotted for oral presentations has not been determined. A reasonable assumption might be 1 – 2 hours, including Q&A with industry participants.
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